POMPANO BEACH HIGH SCHOOL ADVISORY
COUNCIL BY-LAWS
ARTICLE I. NAME
The name of this Council shall be the Pompano Beach High School Advisory
Council.
ARTICLE II. PURPOSE
The primary objectives of the School Advisory Council (SAC) shall be to
help identify needs and recommend programs of action. Through a community-wide
commitment, the team will foster a positive learning environment, which sets
high expectations and meets the diverse needs of the student body.
The School Advisory Council shall be a link between the school and the local
community and will serve as a means for participatory management through
which the various stakeholders in the school community may assist the school
and the school may assist the community. The stakeholders are parents, business
people, students, other community representatives, professional educators,
and other school staff. The School Advisory Council shall be a resource to
the school and school principal. School Advisory Council functions shall
include:
A. To facilitate the development of the School Improvement Plan (SIP)
B. To monitor implementation of the SIP
C. To evaluate
the effectiveness of the SIP
D. To provide assistance in the preparation of the school’s annual
budget
E. To make recommendations as to the alignment of instructional staffing
and instructional materials to support the SIP
The responsibilities and duties of the School Advisory Council will be in
accordance with Florida State Statutes 1001.452 and Broward County School
Board Policy 1403.
ARTICLE III. MEMBERSHIP
The School Advisory Council shall be representative of the ethnic diversity
of the school’s student population. In order to satisfy this requirement,
the minimum standards for representation shall be as follows:
Principal
Teachers
BTU Steward (or designee)
Parents
I-Zone Representative (must be a parent)
SAF Chair (or designee)
ESOL Parent of a student at the school
ESE Parent of a student at the school
Gifted Parent of a student at the school
Pre-K (if applicable – parent or certified teacher)
Non-Instructional Support Employees
Community / Business Representatives
Students (required on high school & adult/technical centers—optional
at the middle school)
Community School Representative (if applicable)
A majority (more than half) of SAC members must not be employed by the Broward
County School District. Required members include the school Principal,
BTU Steward, School Advisory Forum (SAF) Chair (Co-Chair) or designee,
Community School Representative, ESE, ESOL, and Gifted parent representatives,
and students (if applicable). The ESE, ESOL, and Gifted representative
must be a parent of a student at the school. One SAC parent member will
be elected as an Innovation Zone (IZ) representative.
SAC members will be elected by their respective peer groups (parents elected
by parents, teachers by teachers, etc.) Vacancies will be filled by special
elections as needed in the same general manner. Changes in the SAC Composition
during the school year must be approved by the Area Superintendent and noted
in SAC meeting minutes.
If the elected team is not representative of the school community, as determined
by the Principal and/or the Area Superintendent, the district school board
shall appoint additional members to achieve proper representation.
All stakeholders are invited to attend SAC meetings as non-voting participants
without regard to membership on the SAC.
Section 1. Voting: In accordance with the Sunshine Law, a vote of the membership
will be taken. All votes must be conducted orally. All members of the Council
shall have one vote each. A voting member must be present to vote. (See Section
Article VI, Section 9.)
Section 2. Term of Membership: Members of the SAC should attend SAC meetings
on a regular basis. A SAC member will be removed from membership after two
(2) unexcused consecutive absences from properly noticed SAC meetings. Vacancies
will be filled as described above.
Section 3. Length of Term: Members of the School Advisory Council shall
be elected for one year term(s). (Example one year, two year or three year
terms)
Section 4. Announcement of an election must be made to the various peer
groups at least one month one week in advance. Announcements will be distributed
in a manner that ensures the widest dissemination possible within the peer
group.
Section 5. Election of the faculty representatives will take place at a
scheduled general faculty meeting.
Section 6. Election of the parent representatives will take place at a scheduled
general meeting of parents.
ARTICLE IV. OFFICERS
Section 1. Officers of this committee will consist of a chair, co-chairs,
vice-chair and secretary).
Section 2. The officers shall be elected annually at the fall meeting September.
Section 3: Installation of new officers will be held at the second meeting
of the school year.
Section 4: If for any reason, an officer is unable to complete the term
of office, a new election will be held at the next meeting.
Section 5. Nominations of SAC Officers:
A. There shall be a nominating committee composed of three members who shall
be elected by the School Advisory Council at a regular meeting. The committee
shall consist of at least one, but not more than two, of current elected
officers and the remainder from the general membership.
B. The nominating committee will present a slate of candidates for each
office at which time nominations from the floor will be taken.
C. Nominations for officers will be made from the floor at a School Advisory
Council meeting
ARTICLE V: DUTIES OF THE OFFICERS
A. The Chair (Co-Chairs) shall preside at all meetings of the Council and
will be an ex-officio member(s) of all committees except the nominating committee.
The Chair (Co-Chairs) will prepare an agenda at least 7 days in advance for
all meetings. A copy of the agenda shall be provided to anyone who requests
it. The Chair (Co-Chairs) or designee shall represent SAC at Area Advisory
meetings and as a voting member of the school’s School Advisory Forum
(SAF). The Chair (Co-Chairs) will represent the SAC at District meetings
and/or workshops and may choose a designee to attend as necessary. The SAC
Chair (Co-Chairs) will sign the School Improvement Plan and the school’s
annual budget (per District Budget Guidelines) as an indication of SAC participation
in both processes.
B. The duties of the Vice-Chair shall be to represent the Chair in his/her
assigned duties, and to substitute for the Chair during his/her absence,
and to perform such other duties as may be assigned to him/her by the Chair
or the School Advisory Council.
C. The Secretary shall be responsible for all correspondence and notices
of meetings. The Secretary shall keep the minutes of all meetings and assure
that copies of the minutes are distributed in a timely manner to Council
members. Minutes will be made available to any stakeholder who requests them.
The Secretary will keep an accurate record of attendance at all meetings
as well as a current roster of all stakeholders.
ARTICLE VI. MEETINGS
The School Advisory Council shall meet regularly and the schedule of meetings
for the year will be determined and published in September for the current
school year. The SAC and School Advisory Forum (SAF) will schedule a joint
meeting semi-annually. Notification of all regular meeting places will be
included in the minutes.
Section 1. Guests: All meetings are open to the public under the Florida
Sunshine Law; however, nonmembers / guests may not vote on School Advisory
Council issues.
Section 2. Attendance of SAC members will be kept for all meetings. The
Secretary or a designee will take attendance. Attendance records will be
sent to the Area Superintendent.
Section 3. Minutes of all meetings will be recorded by the Secretary or
a designee. Minutes will be sent to the Area Superintendent, kept on file
at the school and posted for public view. Minutes of the previous meeting
will be approved at the next meeting, with any additions or corrections noted.
Minutes will reflect all motions (including: maker of the motion, person
seconding and the results of the vote) and any decisions made.
Section 4. Special meetings may be called by the Chair (Co-Chairs) or by
notice of any three (3) members in writing to the Chair (Co-Chairs).
Section 5. All scheduled meetings, meeting times, and places will be announced
at least three days in advance. Any matter that is scheduled to come before
the council for a vote requires at least 3 days advance written notice to
all SAC members. Members must be advised of a change in the established date,
time or location. All special meetings will require notification.
Section 6. SAC meetings will be scheduled at times and locations convenient
for all stakeholders (parents, students, teachers, business persons, and
members of the community).
Section 7. A quorum is the minimum number of members who must be present
at a meeting for business to be conducted and for voting to take place. To
establish a quorum, a majority of the membership of the council (more than
half the members) must be present at the meeting.
Section 8. SAC meetings will follow the approved agenda. Each item on the
agenda will be discussed to the satisfaction of the members present. SAC
meeting discussions will be restricted to those topics on the agenda. Other
matters will be deferred to another SAC meeting, to the School Advisory
Forum, the PTA/PTO, or the principal.
Section 9. Voting will be conducted orally by asking all in favor to say “Yea” and
those opposed to say “Nay”. If there is any doubt as to whether
or not there is a majority for or against the vote, a roll call must be taken.
Voting on high-stakes issues such as Recognition Funds and Waivers shall
be conducted by a roll call. All votes will become part of the minutes. Alternates
and proxy votes are not permitted (per Florida’s Sunshine Law). All
votes will be scheduled early in the beginning of the agenda.
ARTICLE VII. COMMITTEES
A. The Chair (Co-Chairs) shall create such committees as may be required
to promote the objectives of the School Advisory Council.
B. Committees may include other stakeholders not belonging to the SAC.
C. The SAC Chair (Co-Chairs) is (are) an ex-officio member(s) of all committees
except the nominating committee.
D. All committees shall bring recommendations to the School Advisory Council
at the monthly Council meeting.
ARTICLE VIII. UTILIZATION OF SCHOOL IMPROVEMENT FUNDS
A. A portion of the Education Enhancement Trust Fund (lottery money) is
distributed to the school (through the District) for the SAC to use for programs
and projects to enhance school performance through the implementation of
the SIP.
B. Per the General Appropriations Act, Accountability Funds may not be used
for capital improvements or for projects or programs with a duration of more
than one-year. A principal may not override the selection of the use of the
money.
C. School-based decisions concerning the distribution of School Recognition
Funds will be the responsibility of the SAC in accordance with procedures
established by the District.
ARTICLE IX. SAC TRAINING AND ACTIVITIES
A. SAC members will have opportunities to engage in training activities
and workshops to build the team, orient new members, develop skills, assist
in the annual budget process, and gain a better understanding as to their
roles in the school improvement process.
B. School-based accountability funds may be used to support appropriate
training.
C. Members of the SAC will take an active role in the development, implementation
and evaluation of the School Improvement Plan. Members will participate in
monitoring the progress of the SIP and will assist in completing a needs
assessment each year to determine how best to revise the current SIP.
D. The SAC will have access to the necessary data to successfully complete
the SIP, including budgets, staffing levels, instructional materials, and
test data. School personnel, as directed by the principal, may assist the
SAC in gathering and interpreting data.
E. The SAC and its officers will follow all District policies, state rules,
and state statutes in conducting its business.
ARTICLE X. AMENDMENTS
A. Bylaws must conform to the State of Florida statutes and the policies
of the School Board of Broward County, Florida.
B. Amendments to the bylaws will be approved by a majority
of the SAC members. Bylaws will be reviewed and approved annually.
ARTICLE XI. PARLIMENTARY AUTHORITY
The rules contained in the current edition of Robert’s
Rules of Order, Newly Revised shall govern Pompano Beach High School Advisory
Council.
Ratified October 25, 2010
Amended October 25, 2010
